Fantastic 2 days - Recordings available, see them if you didn't have the chance to join

Posted by Eva-Maria Fahrer on 22/09/2022 11:18

Picture from the preparation meeting for the webinar 22 September started. These preparation meetings are usually very nice minutes where people from all over the globe quick test the presentation becomes visible in a correct way. We also ensure our speakers voices are clear and come throu in a good way.


Winners (very small amount):

  • Ingrid Høiland Direktoratet for forvaltning og økonomistyring 21/9
  • Tor Magne Ulsund NorgesGruppen Data AS 21/9
  • Tore Ek Matiq AS 22/9
  • Thomas Vogt ABB AS 22/9


In SBN Decommission and Archiving, we got the question: 

What is RISE?

To which we got this very easy to understand reply from the SAP team:
It is a SAP concept of how to modernize our customers to S/4HANA cloud. But not only limited to S4, but all of the cloud services needed. If you search for Rise with SAP you'll find a lot of good information

Dharshan from SAP said there is an option to archive 100% of your data. This means data owners do not have to sign off to parts of the data. All data will be in an retention wharehous which later is accessed by S/4HANA.

Question: Archiving reduces cost in the Production system. But how does the cost reduction compare with the increase in cost for implementing an archiving system?
Reply from SAP: If the system is very small, probably doesn't make sense. But for midsize to big it definitely makes sense

The biggest system which I've been sizing the cloud how cost was so soooo crazy high, that archiving project payback was a couple months

It depends a lot on system size, the complexity of archiving project, the customer migration strategy (greenfield, brownfield, blue field), the age of the system etc. Many factors.

Follow up question: What would it take do make a business case (estimate of resource and cost reduction) for our SAP system?  What is your approach to evaluating if an archive project makes sense?

Reply from SAP:  Rise with SAP provides that kind of answers, it's a tried methodology on creating and executing such business case. Maybe contact Björn Arthur to take it forward locally

Follow up question: Is it normal to archive only when migrating or decommissioning? I guess it makes sense to archive in any case?
Also, if migration is somewhere down the road. Does archiving and migration have to be coordinated or could a separate archiving project be executed independently in advance?

Reply from Proceed was: Yes, they can be executed independently.


For info SAP Blog on archiving which seems to be valuable reading: See this link

List of Key points to remember copied from the Blog:

  • Archive line item data (documents) that are older than the residency period in SAP Database.
  • No Balance records are considered for archiving (EMF comment: you need to close Purchase Orders and Sales Orders. There are SAP tools available)
  • New Credit note cannot be referenced for archived invoice
  • Cannot allocate incoming cash against an archived invoice e.g. Invoice cleared against bad debt write-off outside the residency period
  • If you want to access archived data, you are advised to select very specific and limited range of parameters while entering on the selection screen of report.
  • As now the data is stored on Non-SAP database. This could mean retrieval times are slower.
  • Only documents that are “business-complete” and have exceeded their on-line residence times like Documents that require no further processing will be relocated from SAP database tables to external database like Opentext
  • Business-Completed Data: Data that has no further processing like an Invoice that has been settled and cleared by a payment
  • Once data is Archived to external storage it’s not possible to relocate the archived data back to SAP database tables
  • The archiving document includes following ‘Cleared items’
    • Paid vendor invoices
    • Paid customer invoices
    • GL items that have been cleared
  • Documents cannot be reversed and reset after they have been archived which means once archived no changes possible to the document
  • All clearing documents contain 2 or more documents in the set. If any individual document contained within the set has a contra entry in another account which is not itself cleared, then this individual document will not be archived. For example: customer Line item cleared to inflow, but funds not received from bank. The remaining documents in the set will be archived as they would be business complete.
  • As per the reporting authorization role assigned to business user the Archived data can be accessed via SAP Reports with an additional step on the selection screen (All points above are cut and paste from the Blog)


Listen to recordings to speed up and ensure your GDPR and Data privacy projects as well as the archviing which most of our members are looking at to prepare for the move of their Business ProcessSupport system(s) to S/4HANA

Eva-Maria Fahrer

Please find links below. Recordings should be ready by wednesday 28 September 2022. Greetings from Eva-Maria



PS: ... do not forget the SBN Conference



We have 200 "Hawaii Kranz" waiting to be put around the neck at the SBN Conference.

It will be fun! 






Link to the conference program is found here and below:


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